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Visit Huntington Beach Event Sponsorship Application Form

EVENT INFORMATION AND OVERVIEW

Contact Name and Number:

First Name:

Last Name:

Phone:

Email:

Website:

Event Title:

Actual Event Dates:

Actual Event Times:

Anticipated Attendance:

Anticipated Day Visitors:

Anticipated Over Night Visitors:

Does your organization have a current business license with the City of Huntington Beach:

udf_205 Yes No

If yes, what is the name in which the license is registered:

Is the Event Open to the Public:

udf_207 Yes No

If no, please describe how the event will be restricted:

If admission is to be charged, what is the price of the tickets:

Please provide a detailed description of the event including type of event and major components:

Has this event taken place before:

udf_211 Yes No

If yes, please provide us with where the event has taken place and their key successes.:

For reoccurring Huntington Beach event, please upload an audit statement or current financial statement for your last fiscal year:

For a new event to Huntington Beach, provide a projected budget, including projected revenues, expenses and net balance for the proposed fiscal year:

udf_215

Commercial Event

udf_216

Nonprofit Event

What is your Federal Tax ID Number:

SPONSORSHIP

Which tier Sponsorship are you applying for?

udf_218

Sponsorship Tier 1 Under $1000

udf_219

Sponsorship Tier 2 Under $1001-$5000

udf_220

Sponsorship Tier 3 Under $5000+

How much sponsorship dollars are you asking for:

If granted sponsorship dollars from Visit Huntington Beach, how do you plan on spending these funds:

Please provide a list of the current sponsors and list of available categories:

MARKETING/DEMOGRAPHICS

Will this event attract non-orange county resident day visitors and/or overnight visitors:

udf_224 Yes No

If yes, how many:

How do you plan to market this event? Please include the estimated reach of promotions, and timing of your marketing/Public Relations efforts:

What marketing support would you find most helpful from VHB? Please list in order of priority:

Please describe your target audience and how the event will be marketed:

Will this event have a positive economic impact on the city of Huntington Beach:

udf_229 Yes No

If yes, what will the positive economic impact of this event be and how do you estimate this impact:

If yes, please provide top results from your marketing detailed above:

HOTELS

Do you have a host hotel or hotels in Huntington Beach:

Are you interested in Visit Huntington Beach connecting you with a host hotel:

udf_233 Yes No

If yes, what is the estimated number of room blocks needed and what is the rate requirements:

ENTERTAINMENT

Outside the key event details will there be any additional entertainment such as music:

udf_235 Yes No

If yes, please detail the ancillary entertainment you plan to provide:

Please provide your proposed food service for VIP’s, participants or the public:

Does the event involve the sale or use of alcoholic beverages:

udf_237 Yes No

If yes, please describe.

If yes, please describe:

Will film, video or photography be involved with the production of the event:

SECURITY

Will you hire a security company to develop and manage your event’s security plan:

ROAD CLOSURE AND TRAFFIC IMPACT

Does your event require any closure of city streets or traffic lanes:

udf_242 Yes No

PARKING

Please provide a detailed list of your anticipated parking needs for the public and for event staff, volunteers and VIP’s:

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155 Fifth Street, Suite 111
Huntington Beach, CA 92648-5171
714.969.3492 | 800.729.6232
info@surfcityusa.com

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